A Step-by-Step Guide to Our Project Process
The kickoff meeting is your first formal interaction with the delivery team. This session is designed to set the tone for the project. We’ll outline:
- The project scope.
- The phases of the implementation.
- A realistic timeline for deliverables.
Goal: To provide clarity, align expectations, and ensure everyone is on the same page from the very beginning.
This is where we roll up our sleeves and dive into the details. During the workshop, we’ll work with your team to:
- Understand your workflows and processes.
- Identify key data fields and inputs.
- Document user stories that reflect how your team will use the system.
Goal: To capture your requirements thoroughly, ensuring no detail is missed.
Once we’ve gathered your requirements, our internal team meets to strategize on how to bring your vision to life.
Who’s Involved: Project Manager, System Analyst, and Developer.
What We Discuss:
- System Design: How the solution will function.
- Constraints: Addressing technical or operational limitations.
- Workarounds: Creative solutions to overcome challenges.
- Effort Estimation: Planning resources and timelines.
Goal: To ensure our approach is practical, efficient, and aligned with your expectations.
With clarity on the requirements, we create detailed workflows and use cases. These serve as visual blueprints, showing how your system will function in real-world scenarios.
Goal: To provide you with a clear understanding of how the solution will address your business challenges.
We believe in collaboration every step of the way. Once the workflows and use cases are prepared, we’ll meet with you to:
- Validate our understanding of your needs.
- Make any necessary adjustments.
- Gain your input to ensure the proposed solution aligns with your expectations.
Goal: To ensure the solution we’re building is exactly what you need.
The approved workflows and use cases are compiled into a detailed User Requirements Specification (URS) document. This serves as the foundation for the implementation phase.
Goal: To create a clear and comprehensive project blueprint for your review and approval.
The final step is your sign-off on the URS document. This ensures that every requirement, workflow, and deliverable has been thoroughly reviewed and approved before we move to implementation.
Goal: To achieve mutual agreement and clarity before execution begins.
At Aplikasi, we understand that decision-makers like you need confidence in the teams you partner with. Our structured approach ensures:
- Transparency: You’re informed at every step of the process.
- Collaboration: We work closely with your team to tailor solutions to your unique needs.
- Precision: Our detailed documentation minimizes risks and ensures all requirements are met.
When you work with Aplikasi, you’re not just getting a service provider — you’re partnering with a team dedicated to your success. With our proven methodology and expertise in Zoho solutions, we’re here to help your business thrive in today’s competitive landscape.
Ready to start your digital transformation journey? Contact us today to learn how we can help!
