JET Engineering Solutions Gains Control of Project Budgets with Zoho Books
Quick Read
Problem Statement
Proposed Solution
Implementation & Results
The implementation involved configuring a basic setup in Zoho Books, which included modules such as the organisation profile, user roles and permissions, and document templates.
The company’s bank account and chart of accounts were also added, providing a unified accounting platform. To ensure a smooth transition, training and ongoing support were provided to the team.
Full Case Study
Business Case at a Glance
JET struggled with their previous accounting software as it did not meet all of the company's needs leading to work processes being complicated and unsatisfactory.
What apps have been deployed
Company Background
JET Engineering Solutions is an engineering firm committed to serve the rising demands in the Smart Grid market across Malaysia and the ASEAN region. Since 2018, they have been providing integration, solutions and consultancy especially in SCADA (Supervisory Control and Data Acquisition) power systems with a strong compliance to IEC 61850 standards.
Being the Malaysian distributors of significant products like Thytronic, Fundamentals and iGrid T&D, JET Engineering Solutions offer deep expertise in the field in addition to acting as a gateway to such renowned international products.
The Challenge
JET is not new to using cloud accounting systems to manage their business’ finances. Coming to Aplikasi, they were in search of a new accounting system to better manage and support their heavily project-based company. Mainly, they struggled with their past system as it lacked various features regarding the tracking and budget creation of their projects.
Their previous software was limited in the ability to produce project budgets overall and this restraint in customising their budgets was further exacerbated by their inability to generate Project Profitability Reports. This all poses an issue as being a heavily project and service based company meant that effectively evaluating the expenses and revenue of their variously differing clients was vital – aspects that were lacking in their former accounting system.
Finding the Solution
Therefore, we suggested Zoho Books – a more comprehensive cloud accounting software. Not only does it offer built-in project budgeting abilities but also includes features to produce project profitability reports thus solving their preceding limitations and issues.
Implementations & Results
Launching the software for JET required implementing a basic set up for the company after understanding their needs from the onboarding process. We began by configuring their organisation profile, user roles and permissions as well as document templates for their invoice, sales and purchase transactions – which provides for a comprehensive platform inclusive of all the company’s accounting needs. In addition, Zoho Books also equips the company with the platform’s features that allow them to create project budgets and project profitability tracking through prospective reports, satisfying the absence of such tools in their former system.
Next, we moved on to setting up the company’s bank account in Zoho Books to allow bank reconciliation activity to be done so that JET’s Zoho records match with their actual bank records. Additionally, we carried out a migration of the company’s chart of accounts in Zoho Books to enable transaction recording to the relevant account, granting efficiency and convenience by keeping track of the company’s spendings all in one unified platform
Throughout the entire process, we managed to supplement our delivery of Zoho solutions with successfully deployed training and support, ensuring a smooth transition from their previous software to Zoho Books and providing assistance to the team to fully understand and adapt to the usage of the new platform.
- JET Engineering Solutions Sdn Bhd
Ready to turn your business challenges into success stories? Let’s explore how Aplikasi can simplify and streamline your operations—just like we’ve done for businesses across various industries.
