Zoho Partner Malaysia | Aplikasi - Blog #HRMSZoho Partner Malaysia | Aplikasi - Blog #HRMShttps://www.aplikasi.us/blogs/tag/hrmsTue, 21 Apr 2026 18:39:24 -0700http://zoho.com/sites/<![CDATA[Why Zoho Books Was the Best Fit]]>https://www.aplikasi.us/blogs/post/why-zoho-books-was-the-best-fitThe company was unsatisfied with their previous cloud accounting system due to several limitations. It lacked important features, such as the ability to track project profitability in terms of revenue and expenses, and it did not provide any functions for budget creation.]]>

JET Engineering Solutions Gains Control of Project Budgets with Zoho Books

Quick Read

Zoho Premium Partner
Problem Statement

The company was unsatisfied with their previous cloud accounting system due to several limitations. It lacked important features, such as the ability to track project profitability in terms of revenue and expenses, and it did not provide any functions for budget creation.

Proposed Solution

To address these challenges, Zoho Books was proposed as a more comprehensive cloud accounting software. The system offers built-in project budgeting capabilities and allows for accurate tracking of project profitability through detailed reports.

Implementation & Results

The implementation involved configuring a basic setup in Zoho Books, which included modules such as the organisation profile, user roles and permissions, and document templates.


The company’s bank account and chart of accounts were also added, providing a unified accounting platform. To ensure a smooth transition, training and ongoing support were provided to the team.

Full Case Study

Zoho Premium Partner

Business Case at a Glance

JET struggled with their previous accounting software as it did not meet all of the company's needs leading to work processes being complicated and unsatisfactory.

What apps have been deployed

Zoho Books

Company Background

JET Engineering Solutions is an engineering firm committed to serve the rising demands in the Smart Grid market across Malaysia and the ASEAN region. Since 2018, they have been providing integration, solutions and consultancy especially in SCADA (Supervisory Control and Data Acquisition) power systems with a strong compliance to IEC 61850 standards.


Being the Malaysian distributors of significant products like Thytronic, Fundamentals and iGrid T&D, JET Engineering Solutions offer deep expertise in the field in addition to acting as a gateway to such renowned international products.

The Challenge

JET is not new to using cloud accounting systems to manage their business’ finances. Coming to Aplikasi, they were in search of a new accounting system to better manage and support their heavily project-based company. Mainly, they struggled with their past system as it lacked various features regarding the tracking and budget creation of their projects.


Their previous software was limited in the ability to produce project budgets overall and this restraint in customising their budgets was further exacerbated by their inability to generate Project Profitability Reports. This all poses an issue as being a heavily project and service based company meant that effectively evaluating the expenses and revenue of their variously differing clients was vital – aspects that were lacking in their former accounting system.

Finding the Solution

Therefore, we suggested Zoho Books – a more comprehensive cloud accounting software. Not only does it offer built-in project budgeting abilities but also includes features to produce project profitability reports thus solving their preceding limitations and issues.

Zoho Premium Partner

Implementations & Results

Launching the software for JET required implementing a basic set up for the company after understanding their needs from the onboarding process. We began by configuring their organisation profile, user roles and permissions as well as document templates for their invoice, sales and purchase transactions – which provides for a comprehensive platform inclusive of all the company’s accounting needs. In addition, Zoho Books also equips the company with the platform’s features that allow them to create project budgets and project profitability tracking through prospective reports, satisfying the absence of such tools in their former system.

Next, we moved on to setting up the company’s bank account in Zoho Books to allow bank reconciliation activity to be done so that JET’s Zoho records match with their actual bank records. Additionally, we carried out a migration of the company’s chart of accounts in Zoho Books to enable transaction recording to the relevant account, granting efficiency and convenience by keeping track of the company’s spendings all in one unified platform


Throughout the entire process, we managed to supplement our delivery of Zoho solutions with successfully deployed training and support, ensuring a smooth transition from their previous software to Zoho Books and providing assistance to the team to fully understand and adapt to the usage of the new platform.

Simply the best! If you're looking for top-notch service, this is the place to go.

- JET Engineering Solutions Sdn Bhd

Ready to turn your business challenges into success stories? Let’s explore how Aplikasi can simplify and streamline your operations—just like we’ve done for businesses across various industries.

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]]>Fri, 21 Nov 2025 15:46:38 +0800<![CDATA[GoGlobal Business Process Automation]]>https://www.aplikasi.us/blogs/post/business-process-automationGoGlobal wanted to understand how they could make better use of their Zoho People and Zoho Expense platforms. To achieve this, they engaged Aplikasi to conduct a system audit that would help identify areas for improvement and uncover ways to manage their people and expense operations.]]>

How GoGlobal Optimized People and Expense Operations
with Zoho

Quick Read

Zoho Premium Partner
Problem Statement

GoGlobal’s rapid global expansion led to inconsistent workflows, duplicated data, and manual reconciliation between Zoho People and Zoho Expense, slowing approvals and reducing visibility.

Proposed Solution

Aplikasi conducted a full system audit, aligning configurations, standardizing data, and automating approval workflows across both platforms for stronger accuracy and efficiency.

Implementation & Results

Streamlined configurations cut approval time by 50%, improved data consistency, and enhanced global reporting.


GoGlobal now benefits from an ongoing support partnership with Aplikasi for continuous system optimization.

Full Case Study

Zoho Premium Partner

Business Case at a Glance

GoGlobal GEO Malaysia wanted to understand how they could make better use of their Zoho People and Zoho Expense platforms. To achieve this, they engaged Aplikasi to conduct a system audit that would help identify areas for improvement and uncover ways to manage their people and expense operations more effectively across 64 countries.


Through Aplikasi’s structured assessment and targeted configuration improvements, GoGlobal gained clarity on system gaps, achieved stronger data consistency, and established smoother approval and reporting workflows.


The audit’s success led GoGlobal to formally engage Aplikasi for ongoing support, marking the start of a long-term partnership focused on continuous system optimization and advisory.

What apps have been deployed

Zoho People
Zoho Expense

Company Background

GoGlobal GEO Malaysia Sdn Bhd is a leading provider of global employment outsourcing solutions, managing payroll, workforce, and compliance for clients across 64 countries. The company uses Zoho People to manage people operations and Zoho Expense to handle reimbursements, travel, and allowances. As operations expanded, GoGlobal recognized that while their systems worked well, there was potential to use them more efficiently. They wanted a trusted Zoho partner who could review their current setup, identify what could be improved, and recommend practical changes that would strengthen both platforms.

The Challenge

Over time, GoGlobal’s growth created variations in configuration, data structure, and approval workflows across regions. These differences led to inconsistencies and extra manual work in expense processing and reporting.


Key challenges included:

• Misalignment between people operations and expense approval hierarchies.

• Redundant custom fields and inconsistent data entry.


GoGlobal needed a clear, expert assessment to understand what was working, what wasn’t, and how they could use Zoho more effectively to scale their operations.

Finding the Solution

GoGlobal engaged Aplikasi to perform a comprehensive system audit across Zoho People and Zoho Expense. The goal was to understand current usage patterns, uncover inefficiencies, and recommend realistic, scalable improvements.

  • Diagnostic Assessment

Aplikasi conducted a detailed review of configuration structures, policies, workflows, and data mapping across both systems to identify where processes could be simplified or better aligned.

  • Strategic Recommendations

Findings were summarized in a structured Findings & Recommendations Report, highlighting configuration improvements, data governance standards, and opportunities for better process alignment.

  • Implementation Support

Working closely with GoGlobal’s internal teams, Aplikasi implemented practical configuration updates and standardized workflows to make processes more consistent and efficient.

  • Transition to Ongoing Support

Following the success of the audit, GoGlobal engaged Aplikasi for continued support, including monitoring, optimization, and advisory services to maintain system performance over time.

Zoho Premium Partner

Key Improvements Driven by Aplikasi

Zoho People

• Standardized departments, designations, and reporting hierarchies to align with expense approvals.

• Linked attendance and leave information to reimbursement eligibility for better visibility.

• Streamlined employee master data for more accurate synchronization with Zoho Expense.


Zoho Expense

• Introduced consistent naming conventions for expense policies and categories.

• Consolidated redundant fields for simpler reporting.

• Implemented dropdown validation for country and project data to improve accuracy.

• Reorganized expense policies for easier navigation and user clarity.

Results and Impact

Area  Before After
 Configuration Consistency Varied by region Standardized globally
 Expense Data Accuracy Unstructured and prone to duplication Cleaner, validated data structure
 Approval Efficiency Delays from manual reviews Automated flow cutting approval time by 50%
 Support Structure No formal post-implementation support Dedicated ongoing partnership with Aplikasi

Conclusion

The collaboration between GoGlobal GEO Malaysia and Aplikasi began with a simple goal, to find out how things could be done better.


By performing a full system audit, identifying areas for improvement, and optimizing configurations across Zoho People and Zoho Expense, Aplikasi helped GoGlobal:

• Simplify and standardize workflows.

• Improve data integrity and visibility.

• Establish a long-term support partnership for sustained performance.


Aplikasi continues to support GoGlobal through ongoing system optimization, user assistance, and advisory services—helping the organization scale confidently while maintaining excellence in people and expense management.

"The support team at Aplikasi has been nothing short of outstanding. Azlan, Taufiq, and Nurul Asyiqin have consistently provided top-tier assistance, always going the extra mile to address and resolve any concerns we have with Zoho. Their responsiveness, in-depth knowledge, and proactive approach have made working with them an absolute pleasure. They are always patient, thorough, and dedicated to ensuring our needs are met promptly and efficiently. We truly value their unwavering support and expertise, which has played a vital role in enhancing our experience with Zoho."

- GoGlobal GEO Malaysia Sdn Bhd

Ready to turn your business challenges into success stories? Let’s explore how Aplikasi can simplify and streamline your operations—just like we’ve done for businesses across various industries.

Get Started Now
]]>Wed, 12 Nov 2025 13:32:03 +0800<![CDATA[[Case Study] Tadika pun guna sistem???]]>https://www.aplikasi.us/blogs/post/case-study-tadika-pun-guna-sistem1Tadika Inovasi Mewah berdepan dengan cabaran signifikan dalam pengurusan guru, kehadiran, dan penggajian.Temui penyelesaiannya yang kreatif dan pelbagai strategi yang digunakan untuk memudahkan operasi harian]]>

Tadika Inovasi Mewah

Tadika

Ringkasan Kes Perniagaan 

Tadika Inovasi Mewah menghadapi cabaran utama dalam pengurusan kehadiran guru, pelaporan cuti, dan penggajian yang tidak sistematik. Ketergantungan pada proses manual dan ketidakupayaan menyelaraskan maklumat pekerja menyebabkan kesulitan dalam menjalankan operasi harian.

Untuk menyelesaikan isu-isu ini, Tadika Inovasi Mewah mengusahakan penerapan sistem HRMS (Human Resource Management System) yang komprehensif. Sistem ini merangkumi modul pengurusan kehadiran, cuti, dan penggajian untuk meningkatkan efisiensi dan ketelusan dalam urusan pekerja.

Penggunaan HRMS membantu mengatasi ketidakselarasan dan ketidakberaturan dalam urusan pengurusan cuti dan penggajian. Sistem ini menyediakan pencerahan segera terhadap kehadiran guru, memudahkan proses pengurusan cuti secara dalam talian, dan memastikan penggajian dilaksanakan dengan sistematik. Keseluruhannya, HRMS membawa faedah dalam meningkatkan produktiviti operasi harian, memberikan ketelusan kepada pihak pengurusan, dan merangsang pertumbuhan jangka panjang bagi Tadika Inovasi Mewah.

Latar Belakang Syarikat

Tadika Inovasi Mewah merupakan institusi pendidikan awal kanak-kanak yang terkemuka di Ipoh yang komited untuk membina persekitaran pembelajaran yang bertenaga dan memenuhi untuk minda-minda muda. Bermula pada tahun 2011, tadika Inovasi Mewah telah menjadi mercu tanda, menunjukkan komitmen dalam menyampaikan pendidikan yang unggul dan penjagaan yang baik untuk kanak-kanak prasekolah.

Salah satu pencapaian mereka ialah mereka terpilih untuk menyertai program Ekuinas Iltizam Catalyst di mana program ini bertujuan menyokong perniagaan mikro dan kecil Bumiputera. Program ini telah memberi mereka peluang untuk mendapatkan bantuan dan sumber yang berharga. Melalui pelbagai inisiatif, mereka menyasarkan untuk mencatat pertumbuhan dan kemampanan syarikat. 

Moto, "Great Start, Grow Smart" merangkumi falsafah, menekankan kepentingan asas yang kukuh pada tahun-tahun awal untuk masa depan yang berjaya, mencerminkan komitmen untuk menyediakan permulaan yang cemerlang untuk pertumbuhan setiap kanak-kanak menjadi individu yang bijak dan berkebolehan.

Puan Mohanita, pengasas tadika Inovasi Mewah memainkan peranan penting dalam membentuk visi dan hala tuju tadika. Dengan banyak pengalaman dalam pendidikan awal kanak-kanak, Puan Mohanita berdedikasi untuk memastikan setiap kanak-kanak menerima pendidikan dan pengalaman terbaik di tadika kami

Cabaran Yang Dihadapi

Sebagai pengasas dan CEO syarikat, selain daripada menjalankan tugas-tugas utama perniagaannya, Pn. Mohanita juga aktif terlibat dalam pelbagai aktiviti kemasyarakatan. Keterlibatannya dalam aktiviti kemasyarakatan memberikan sumbangan positif kepada komuniti, tetapi pada masa yang sama, menjadikan beliau kurang dapat memberi tumpuan untuk memantau kedatangan guru-guru di tadika.


Bak kesibukannya, Puan Mohanita hanya bergantung kepada pengetua tadika beliau sahaja untuk apa-apa perkembangan terkini dan kebergantungan tunggal ini boleh menyebabkan adanya kehilangan maklumat terperinci berkaitan kedatangan guru-guru yang boleh memberi impak kepada pengurusan keseluruhan syarikat. Oleh itu, strategi yang lebih sistematik dan efisien mungkin diperlukan untuk memastikan ketelusan dan keseluruhan kawalan dalam urusan operasi harian tadika.

Untuk memudahcara pengambilan kedatangan para guru, sistem iKEY telah digunapakai. Walaubagaimanapun, sistem tersebut merupakan sebuah sistem yang khusus untuk para pelajar dan sistem ini tidak merangkumi fungsi kedatangan para guru. Guru-guru direkodkan sebagai pelajar dalam sistem ini dan ini adalah amalan penggunaan sistem yang tidak dinasihatkan.

Sehubungan dengan itu, sistem tersebut juga kekurangan fungsi-fungsi sistem HRMS yang khusus. Ketidakupayaan untuk menguruskan cuti dengan sistematik dan proses penggajian yang tidak teratur telah memberi kesan negatif terhadap pengurusan keseluruhan syarikat. Oleh itu, ada pentingnya untuk mempertimbangkan penggunaan sistem HRMS yang dapat memberikan kecekapan dan keteraturan yang diperlukan untuk memastikan kestabilan dan pertumbuhan syarikat secara keseluruhan.

Cara Penyelesaian

Untuk menangani isu utama pemantauan manual dan kebergantungan kepada aliran maklumat daripada pengetua tadika sahaja, satu penyelesaian yang efektif adalah dengan menggunakan suatu sistem pengurusan kedatangan yang mampu merekodkan kedatangan secara digital supaya rekod kedatangan guru adalah tepat dan efisien. Selain itu, rekod-rekod ini juga dapat dipantau secara masa nyata melalui peranti mudah alih.

Kelemahan dalam menyelaraskan urusan cuti dan kacau-bilau dalam proses penggajian dapat memberi impak yang merugikan kepada pengurusan keseluruhan syarikat. Untuk mengatasi cabaran ini, kami mengesyorkan satu sistem pengurusan penggajian pekerja yang menepati akta-akta dan peraturan setempat. Sistem ini harus mampu mengira gaji para pekerja dengan tepat dan cepat.Selain itu, sistem ini juga haruslah mampu untuk menjana slip gaji yang boleh diperoleh langsung oleh para pekerja melalui akaun masing-masing.

Pelaksanaan Dan Hasil

Zoho People dicadangkan kepada pihak Tadika sebagai penyelesaian yang menyeluruh untuk memastikan setiap isu dapat diatasi dengan cekap melalui sistem HRMS yang komprehensif. Aplikasi ini telah dihubungkan secara terus dengan Payroll Panda, iaitu penyedia khidmat penggajian atas talian untuk memastikan kelancaran proses penggajian. Maklumat slip gaji dapat dipindahkan dengan mudah melalui modul "File" dalam Zoho People, memastikan segala rekod terkini dan mudah diakses. 

Terdapat modul 'shif' yang menyimpan maklumat jadual kerja, memastikan setiap guru ditanda dengan shif yang telah ditetapkan. Rekod kedatangan setiap pekerja juga dapat disimpan dalam sistem ini. Tambahan pula, Puan Mohanita dapat meneliti secara terus melalui laman web atau mana-mana peranti mudah alih.

Untuk memastikan keberkesanan proses-proses yang berkaitan, semua maklumat guru termasuk butiran penggajian seperti maklumat akaun bank dan nombor KWSP perlu dimasukkan dalam modul Pekerja. Selain itu, proses kelulusan cuti yang boleh dilakukan dalam bahagian "Kelulusan Cuti" akan memastikan keseluruhan proses permohonan cuti guru berjalan dengan lebih lancar dalam talian dan direkodkan dengan tepat.

Kesemua langkah-langkah yang telah diambil ini secara kolektifnya telah menyumbang kepada ketelusan maklumat, kecepatan proses-proses yang berkaitan, dan penyimpanan rekod yang mampan. Hasil daripada pengurusan yang lebih sistematik ini, banyak masa dan tenaga dapat dijimatkan dan digunakan untuk aktiviti-aktiviti lain yang lebih memeberi impak seperti pemikiran strategik dan pengembangan jualan syarikat.
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Lawati Pusat Sokongan

What apps have been deployed

  • Zoho People

  • Payroll Panda

What our client says about our service?

Kami sangat gembira menggunakan aplikasi ini untuk menjalankan perniagaan SME kami


- Tadika Inovasi Mewah

]]>Mon, 18 Dec 2023 15:25:47 +0800